Acceptance Letter

Acceptance Letter

To accept a job offer, resignation, or promotion, an Acceptance Letter must be drafted. In the Acceptance Letter, the reason for the acceptance should be clearly stated to show what the acceptance is for. Whatever the reason for the letter’s issuance, a superior or inferior may write it.

An Acceptance Letter – an acceptance of the resignation – will be delivered to an assistant by a superior if a resignation letter is submitted to that assistant by their superior.

When an employee receives a promotion, the subordinate must accept the new position by writing an Acceptance Letter to their superior. An acceptance letter is written acknowledging that you’ve accepted a position or duty.

Because it is an official document, an Acceptance Letter must be concise, to the point, and clearly state what has been accepted. In all cases, the individual making the request should be contacted directly using this form letter.

The letter itself should make it very clear as to when the Acceptance Letter is valid. It should be free of any informal language to prevent any misunderstanding in how it is communicated. The letter’s conclusion should refer to the next steps to be taken.

Tips for Writing an Acceptance Letter

  • As an official document, an Acceptance Letter should be written professionally.
  • Short and to-the-point letters retain their impact better than extensive ones.
  • If you’re sending an Acceptance Letter, it’s essential that the date on which it’s due to be clearly stated.
  • If a resignation is accepted, the date from which the resignation was accepted should be included in the acceptance letter.
  • Letterhead should always be used since the Acceptance Letter is an official document.
  • A copy of this letter should be stored in the employee’s personnel file and posted on the employee notice board to keep current workers up to date on company changes. Open contact between the present staff and the company is encouraged by this.

Template

Get started by downloading our free Acceptance Letter. Check out a few sample letters below if you need more guidance or examples.

From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)

To,
__________
__________
__________
__________

Subject: Letter Accepting Your Resignation.

Dear Ms/Mr. ____________

This is to inform you that I, on behalf of the organization, have accepted your resignation with effect from ________ (What is the Date of Relieving).

We would request you to please hand over the charge to Ms/Mr. __________ (What is the Name of the Replacement Employee) well before you leave to ensure a smooth transition. Also, the organization would require you to meet with the Human Resources Director for the settlement of severance payments and other compensations that may be due to you for having been an employee for five years. On behalf of the organization, I would like to request you to participate in an exit interview scheduled on _______ (date, time and venue).

We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavors.

Thank you.

Yours truly,

________________

Name and Signature

Sample Letter

Here is a sample of the Acceptance Letter.

From,

Courtney Dale
Head of Finance
Card Creature Enterprises

Date: DD/MM/YYYY

To,

Declan Lord,

95 Rhosddu Rd,

FERNILEE,

SK12 8LJ,

Scandinavia.

Subject: Acceptance of Resignation

Dear Mr. Declan Lord

This is to inform you that I, on behalf of the organization, have accepted your resignation with effect from DD/MM/YYYY.

We would request you to please hand over the charge to Mr. Cadury Staton well before you leave to ensure a smooth transition. Furthermore, please meet with Ms. Lalita Mukherji from the Human Resource department at the soonest for discussion on your severance pay and exit interview.

We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavors.

Thank you.

Yours truly,

Courtney Dale
Head of Finance

Email Format

Here is a sample of the Acceptance Letter.

To: JosephBennett@dayrep.com
From: SeanWilliams@dayrep.com
SUBJECT: Acceptance of Resignation

Dear Mr. Sean Williams

This is to inform you that I, on behalf of the organization, have accepted your resignation with effect from DD/MM/YYYY. I request you to kindly meet with the Human Resource Supervisor to discuss the final terms of the termination of your employment.

We would request you to please hand over the charge to Ms. Irene Bonsoir well before you leave to ensure a smooth transition.

We hope you had a pleasant experience working with our organization. We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavors.

Thank you.

Best Wishes,

Joseph Bennet

Head of Operations,

Fly Marketing Pvt. Ltd.

Also Checkout: Appreciation Letter to Customer

Leave a Reply

Your email address will not be published.