Sample Letter of acknowledgement for payment of overdue balance

Acknowledgement Letter

An official letter informing a person that a payment they made was received is known as an “acknowledgement of receipt.” Details on how it was obtained after the due date are included in the document.

As a bonus, the corporation’s date and time are provided to receive the money. Letters like these are simply acknowledgment letters that inform the recipient of the delayed payment and that there has been no miscommunication or mix-up.

Additionally, these letters might be used to make the recipient realize that allowing payments to become late is unethical. Overdue payments cost the firm money and waste both the company and the individual’s time. If the customer’s conduct is consistent, you may want to write something like this.

An acknowledgment for a delayed payment letter may come with additional documents needed for further help. The letter might end with a plea to the customer to make future payments on time.

How To Acknowledge An Overdue Balance In A Letter Of Acknowledgement

  1. Keep in mind that, unless the client has done a practice of paying on time, there may have been an unforeseen situation that prevented them from doing so. Because of this, it is important to show empathy and make it evident to the consumer that you have their best interests at heart.
  2. At the same time, explain to the client that this isn’t how a business operates and that even customers have responsibilities to fulfill, such as paying their bills on time.
  3. The letter should include all of the customer’s account information to minimize misunderstandings.
  4. Customers should be encouraged to pay on time in the letter’s last paragraph.

Template

To help you get started, we’ve included a complimentary Letter of Acknowledgement for Payment of the Overdue Balance.

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Overdue Balance Payment Acknowledgement for Account _____________ (What is the Account Number for Which Payment Has Been Received)

Dear _____(Sir or Madam),

Thank you for the payment of ______________ (What is the Amount Received) which was overdue for last month. Please make sure to make the payment during the 1st week of every month to avoid fines and other penalties.We have now removed all the restrictions from your account and you can continue with your transactions.

Please understand that to maintain the account you have to make payment as stated. If we don’t receive a payment or if the same is repeated, we will be forced to block your account as per the contract and you will not be able to make any further transactions.

We trust that this will be taken care of and we can serve you better without any difficulty.

We appreciate your business. If you have any queries or require further information. please call our customer care number at ____________ (What is the Customer Care Number of Your Business).

We look forward to serving you again.

Thanking You,

Yours truly,

__________

Name and Signature.

Sample Letter

From,

Y Bank,

Chennai.

July 20, 2002.

To,

Abigail Mathew,

Galaxy Apartments,

Crossroad, Chennai.

Subject: Payment received

Dear Ms. Abigail Mathew,

You will be pleased to know that your monthly payment of Rs. 8,000 has successfully reached your account in our bank and that the proceedings on your account are now being carried out regularly as before. However, you must realize that the date for payment was 7th of July and not the 18th of July. This delay in payment has caused the company some inconvenience, and therefore we request you to kindly refrain from paying up at the last minute or after in the future.

We understand that there may have been a problem or any other circumstances. However, a pattern has been noted wherein money under your name always enters the account late. Such habitual lateness is against our company policy and if this goes on we will be forced to terminate your account in our company.

We are sorry for any inconvenience caused from our part. Kindly take care of your dates and payments in the future,

Regards,

Accounts Officer,

Y Bank.

Email Format

To: name@email.com
From: name@ybank.com
SUBJECT: Overdue Balance Payment Acknowledgement for Account 66501.

Dear _____(Sir or Madam),

Thank you for the payment of ______________ (What is the Amount Received) which was overdue for last month. Please make sure to make the payment during the 1st week of every month to avoid fines and other penalties. We have now removed all the penalties from your account and you can continue with your transactions.

Please understand that to maintain the account you have to make payment as stated. If we don’t receive a payment or if the same is repeated, we will be forced to block your account as per the contract, and you will not be able to make any further transactions.

We trust that this will be taken care of and we can serve you better without any difficulty.

We appreciate your business. If you have any queries or require further information. please call our customer care number at ____________ (What is the Customer Care Number of Your Business).

We look forward to serving you again.

Thanking You,

Yours truly,

__________

Name and Signature.

Also Checkout: Sample Acknowledgement Letter

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