Disciplinary Appeal Letter

Appeal Letter

An appeal letter for disciplinary action may be used to plea to the authorities involved, requesting that they take positive action in response to the disciplinary punishment. The letter’s purpose is to request leniency in the penalty imposed on the person or a group that committed the offence.

It is common for employees to write disciplinary appeal letters when they have a problem with one or more of their coworkers or the whole team.

For example, if an employee or department is accused of something they didn’t do, a letter is submitted to the company’s management to request an investigation.

An appropriate tone should be professional and concise. Here is a disciplinary appeal letter template and example letter that you may find helpful.

Disciplinary Appeal Letter Writing Tips

  • The date of the occurrence should be included.
  • Facts and data should be used to back up the story being told.
  • You need to provide all the proof to back up your claim.
  • If you need to cite someone, you may do so.
  • The letter’s wording should be neutral and courteous.

Disciplinary Appeal Letter Template

Use our free Disciplinary Appeal Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.

Sample Letter

Here is a sample of a Disciplinary Appeal Letter.



Rojh Pvt. Ltd.

south, India.



Mr. Meraj,

Loop Textiles

Delhi, India.

Subject: Disciplinary appeal letter

Respected Sir/Madam,

This is to bring before you, my innocence about my suspension from service on account of the negligence to duty and file hoarding. To say the truth, till date from the date of my service I never engaged in such acts, and I fear the evil hands of the trade unions behind it.

For I am the one who never preferred to join their union or any union for that matter and willingly give a donation to them now and then. It is against this background that the trade unions are making huge moves against me. This is the sad state of affairs I am presently faced with and let me appeal to you in all earnestness to help me out with this condition.

Thanking you,

Yours sincerely,


Also Read: Purchase Agreement Letter

Email Format

This type of appeal letter would most likely be addressed to the one concerned senior authority to make an appeal for repenting & to spare for first & last time for having indulged in some indecent misconduct.

This would signify the purpose of improving the performance without affecting the output & productivity to be briefed up.

To: name@email.com
From: name@email.com
Dear Sir,

With great penitence & regretful feelings, having realized my indecent misconduct, I am writing you this disciplinary appeal letter as against to assure you to improve from my side to the possible extent.

Sir, my misdeed to consume alcohol with our prospective clients in a meeting, was later found to be an improper conduct as representing a part of the Friends & Company.

Although it was purely for striking the deal, I accept my mistake by expressing & assuring you further that I will try utmost to pace up positively and thereby improve the performance and contribute to the productivity of the firm.

Sir, once again I kindly request you to accept my appeal and to do a mercy for the last time, so as to give my best results.

Yours Sincerely,

Akshay Guide

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