Sample Approval Letter

Approval Letter

It is common for approval letters to be issued in a professional setting if an employee has been given the go-ahead to proceed with a request. An employee’s request for leave or any other personal or professional reason might be granted via this letter, which serves as a confirmation of his application.

You need to get written consent from top managers in the business environment since the HR department needs to update personnel records with new papers.

Approval letters are used in the business sector as a formal means of communication. It doesn’t matter whether the message is coming from the college administration or the student union. As an alternative, we may use this as a formal letter of approval for any work that is carried over.

Sample Approval Letter Writing Tips

  • The most important thing to remember while drafting an approval letter is to keep it professional.
  • You must indicate in your letter that the employee must present the necessary documentation in support of his or her leave request or any other request.
  • The letter should be written in a formal tone.
  • The letter should be short and to the point.

Sample Approval Letter Template

Use our free Sample Approval Letter to help you get started.

From,

________________

________________

________________

Date:_____________ (Date on which letter is written)

To,

__________________

________________

________________

Subject:_________________________________________

Dear Mr. __________________(Name of the person),

I, hereby, would like to inform you that management has approved the application of your ___________ (reason) for __________ (amount). The rate of Interest for the same is ________ to be paid __________ (time period). Please come to my office to do all the legal formalities.

I am also enclosing documents mentioning our terms and conditions with this letter. Please go through the same, and if you have any doubts regarding that, please feel free to call me or meet me personally.

Good Luck,

Yours truly,

____________________

Sample Letter

The following is a Sample of an Approval letter.

To,
 
Mr…

Marketing Manager 

KFC Inc. 

Delhi 

Date 20-06-2022 

From, Mandeep 

Brand Manager 

KFC Inc.  


Subject: Approval letter

Dear Mr...,

This is to inform you that the management has approved the home loan you have applied for $50000, the rate of interest is 4% to be paid quarterly. I hope that this approval has solved most of your tension, and you can now easily plan your budget accordingly. I would appreciate it if you could come to my office and do all the legal formalities.

Having your own home is a dream of every individual, and I am glad to know that you have taken a step to convert your dream into reality and wish you all the best for the same.

I am enclosing a disclosure form with this letter mentioning our terms and conditions. Please go through the same. If you have any queries regarding the same, please feel free to contact me or come to my office personally.

Good Luck.

Yours Truly,
---------

Also See: Sample Sorry Letter to Sister

Email Format

The following is the Email Format that should be followed while writing an Approval Letter.

To: name@email.com

From: name@email.com

SUBJECT: Sample Approval

Dear Mr. __________________(Name of the person),

I, hereby, would like to inform you that management has approved the application of your ___________ (reason) for __________ (amount). The rate of Interest for the same is ________ to be paid __________ (time period). Please come to my office to do all the legal formalities.

I am also enclosing documents mentioning our terms and conditions with this letter. Please go through the same, and if you have any doubts regarding that, please feel free to call me or meet me personally.

Good Luck,

Yours truly,

___________

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